Section 1 - Export Tasks

1.  Receive and handle the claimed invoices for Export shipments sent by freight forwarders to:

• Review and examine/verify the completeness & correctness of all official invoices and attachments.
• Confirm that the claimed invoices forwarded by the forwarders are as per the quotations and price lists.
• Examining invoices and shipping manifests for conformity to tariff and customs regulations.
• Download and receive the shipping Line/Freight Forwarders Invoices from the E-Invoicing portal to complete the documents required for payment.
• Prepare payment requests and finalize the related approvals, and submit to finance.

2. Follow up with the freight forwarder on delivering export subsidy documents (Form 13 & stamped BL copy& insurance policy & ocean freight invoice) to be presented to the financial department and on modification /change if required.

3. Perform invoice tracking records for all exported shipments' payment details and submit the daily & weekly report.

Section 2 - Import Tasks

1.  Receive the claimed invoices for imported shipments from the Customs Clearance Agents:

• Review and examine/verify the completeness & correctness of all official invoices and attachments to prepare for approvals.
• Examining invoices and shipping manifests for conformity to tariff and customs regulations and reporting any discrepancies or changes vs the same latest imported shipments.
• Prepare payment requests according to the received invoices and submit to finance.

2. Monitor and report the company’s Customs and Clearance Account balance position, initiate the payment requests on a shipment basis to the finance department to ensure coverage of the balance for clearance.

3. Keeping records of all demurrages, detentions, etc., and share with the division manager for settlements and implement preventive actions to avoid customs penalties. 

    4.   Perform invoice tracking records for all imported shipments' payment details and submit the daily & weekly report.

    5.   Perform any other related duties as assigned.